Pay Scales Module

 

Scale Values: Min/Mid/Max - These fields reflect the Minimum to Maximum Annual Salaries for the Position.

Market Values: Min/Mid/Max - These fields reflect the Minimum to Maximum Market Values for the Position in the Market.

Annual Salary: ‘A’ reflects the lowest Annual Salary entry level and ‘V’ reflects the highest Annual Salary entry level for the employee occupying the Position.

Increment: This field reflects the Increment by which the Annual Salary increases.

 

If these values are amended, they are updated back to the Employee Increase Screens.

 

The linking of Pay Scales is done on the Employee Increase Screen.

 

On the right-hand side of the screen, click in the Pay Scale block to display the Remuneration Scales listing.

 

Once the applicable code is selected, the system will display the details of that Remuneration Scale. The corresponding letter for the applicable Notch is entered on the bottom right-hand corner of the screen, a letter from A to V.

 

If the employee’s current Salary is not the same value as the Salary of the selected Notch, a Screen Question will be displayed confirming the adjustment of the employee’s Salary.

 

If accepted, the employee’s Salary is updated.

 

The Global Pay Scale Increase/Decrease feature makes it possible to amend Pay Scales and to update the new information to the Employee Increase Screens of all the employees linked

to the amended Pay Scale Code.

 

A backup should be made before continuing with the process.

 

The Salary changes will be applied in the Current Processing Period and employees terminated in the Current Pay Period, on Leave or on Early Pay, will not be updated.

 

The following options can either be Increased or Decreased by a Percentage or by a Fixed Amount:

• Pay Scale and Notches, and
• Market.

 

The Remuneration Scales to which this is to be applied are selected in the ‘Include’ column.

 

If no Percentage or Fixed Amount is specified AND no Scale Code is selected, a Screen Message will be displayed stating that the process cannot be started unless these fields have been populated.

The first Notch of the Remuneration Scale will be amended together with all the Increments.

 

A Confirmation Message is displayed confirming the instructions. When the instruction is processed, the Remuneration Scales are adjusted accordingly, but the Increase Screens have not yet been updated.

 

The followed Screen Question is displayed requesting a Recalculation of the Increase Screens.

 

If No is selected, the Increase Screens will not be updated. Apply Pay Scales will need to be run from the Pay Scale Menus at a later stage.

 

If Yes is selected, these changes will be applied to all the Increase Screens of all employees linked to the Pay Scale Codes included in the Global Pay Scale Increase/Decrease instruction, by means of a General Recalculation.

 

This will be followed by an Information Message, with a reminder to adjust Bonus Provision amounts accordingly if increases were applied.

 

The Audit Trail and Audit Logger will record that a Global Pay Scale Increase/Decrease was processed and whether a Recalculation was done or not.

 

When individual Pay Scale values are adjusted, it will now be possible to update the Employee Increase Screens of all employees linked to that Pay Scale Code immediately.

 

It is advisable to do a backup before Pay Scale Codes are amended.

 

When Stop Further Entry is activated, unlike all the other fields, Notches cannot be amended.

 

After editing the Pay Scale Code, the followed Screen Question is displayed requesting a Recalculation of the Increase Screens.

 

If No is selected, the Increase Screens will not be updated. Apply Pay Scales will need to be run from the Pay Scale Menus at a later stage.

 

If Yes is selected, these changes will be applied to all the Increase Screens of all employees linked to the Pay Scale Code that was amended, by means of a General Recalculation.

 

This will be followed by an Information Message, with a reminder to adjust Bonus Provision amounts accordingly if increases were applied.

 

If any of the amendments to the Pay Scales result in negative values for any of the Notches, a message will be displayed to confirm whether the values must be applied to the Increase Screens.

 

The Audit Trail and Audit Logger will record that a Pay Scale has been changed and whether a Recalculation was done or not.

 

This feature will allow Pay Scales to be copied from one company to another.

 

Pay Scales cannot be copied unless ‘Have you made a BACKUP’ has been ticked.

 

A Backup can be made from this screen:

• Select the From Company on the Company Selection Screen.
• The Pay Scales to be copied are selected in the ‘Include’ column
• Select the To Company on the Company Selection Screen. More than one company can be selected at a time.

 

A Confirmation Message will be displayed stating that the Selected Pay Scale Codes have been copied.

 

The Pay Scales Codes have been updated in the To Company/ies, but will not automatically be applied to the Increase Screen. This will need to be done with Apply Pay Scales.

 

The Apply Pay Scales option will allow for the changes made directly to Pay Scales, via Global Pay Scale Increases or due to Copy Pay Scales to be updated to the Increase Screens of employees linked to those Pay Scales.

 

A Backup should be made before continuing with the process. The Salary changes will be applied in the Current Processing Period and employees terminated in the Current Pay Period, on Leave or on Early Pay, will not be updated.

 

Select the Pay Scale Code(s) that have Annual Salary Notch changes which must be applied to Employee Increase Screens.

 

A Confirmation Message is displayed confirming the instructions.

 

If No is selected, the Increase Screens will not be updated.

 

If Yes is selected, these changes will be applied to all the Increase Screens of all employees linked to the Pay Scale Codes that were selected.

 

This will be followed by an Information Message, with a reminder to adjust Bonus Provision amounts accordingly if increases were applied.

 

The Audit Trail and Audit Logger will record that Apply Pay Scale was processed and that a Recalculation was done or not.

 

The Import Pay Scale Links function imports the Employee Linking to Pay Scale Codes as on the Employee Increase Screen.

 

Click on the <Guidelines> button for detailed instructions on:

• The creation of a CSV file (PLINKS.CSV),
• The Import Process,
• Screen Messages, and
• Import Errors.

 

A Screen Message will be displayed when the Import has been completed, referring to the number of records read, changed and to the number of Errors.

 

The Increase Screen WILL be updated automatically once the Pay Scale Links have been imported.

 

The Audit Trail and Audit Logger will record that an Import Pay Scale Links was processed.

 

Unions typically issue Annual Salary Notch increases. The Import Pay Scale Codes option can be used to Import these changes.

 

Click on the <Guidelines> button for detailed instructions on:

• The creation of a CSV file (PCODES.CSV),
• The Import process,
• Screen Messages, and
• Import Errors.

 

A Screen Message will be displayed when the Import has been completed, referring to the number of records read, changed and to the number of Errors.

 

The Increase Screen will NOT be updated automatically once the Pay Scale Codes have been imported. The Apply Pay Scales option will need to be applied.

 

The Audit Trail and Audit Logger will record that an Import Pay Scale Codes was processed.